Office Manager

We are a small electrical contractor seeking an Office Manager who is self-motivated, has

excellent organizational skills and a personable disposition to keep us

thriving. The ideal candidate will have a natural flexibility in handling

day-to-day routines. The office manager will provide

strong, reliable support for operations by creating procedures and communicating

effectively. This person will also help us achieve

organizational efficiency by nurturing a positive, inclusive work

environment. 

ESSENTIAL DUTIES AND RESPONSIBILITIES

* Answer phone, process customer service

requests

* Maintain company calendar, manage daily scheduling

for service technicians and dispatch

* Collect payments, maintain invoices and

billing 

* Accounts payable; manage bill payments, write

checks from accounts to pay standard bills

* Accounts receivable; record invoice

information into QuickBooks

* General office administrative tasks; complete

assignments within tight and often difficult deadlines

* File maintenance; properly maintain files, invoices

and customer paperwork

* Oversee and maintain office equipment for

uninterrupted function, identify needs

  Manage

vendor relationships

* Order office supplies, anticipate needs, keep

stocked, coordinate food deliveries when requested

* Manage social media pages

* Occasionally run errands

REQUIRED

EXPERIENCE:

* Office management Experience

* Excellent Computer Skills

* Strong organizational, time management and

people skills

* Excellent communication skills, both speaking

and listening

* Excellent customer service, listening to

their needs, working with a sense of urgency

* High degree of flexibility and excellent multitasking

ability

* Aptitude for learning new skills and systems

* Ability to maintain a high degree of

discretion and confidentiality

PREFERRED

SKILLS AND QUALIFICATIONS

* Excellent phone etiquette and charisma

* Computer skills; Service Titan, Clock Shark,

MS Word and Excel, Quick Books online

* Work well under pressure while maintaining a

high level of professionalism

* Work well in a team-based environment under

minimal supervision

* Experience in developing internal systems